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Practice Management News for Psychotherapists

January 2014

6 Tips: A New Year Means a Better Practice

The new year is here, and along with it the ubiquitous, time-honored resolutions to lose weight, get in shape, read a great novel, volunteer more, and stash away more in your piggy bank.  This year, why not take a novel approach by incorporating your resolutions in your business practice. 

As we are already fast approaching the end of January, now is the time to set your professional business goals for the year.  Start by taking stock:  what worked for you last year, what didn't, and what can you change?  Turn your resolutions into a reality by making a plan that makes sense for your practice.  Here are a few ideas to help you make 2014 the best year to date for your practice: 

  • Start your day happy. Waking up with a smile can kick start your day and make everything at the office more manageable. First, get rid of that shocking buzzer alarm and replace it with a favorite morning wake up song. Next, when your alarm song goes off at 6am, don't jump out of bed just yet. Enjoy the song while you remain in bed with your eyes closed, letting the music wake you up slowly. If you have an extra 5 minutes, let the song repeat while you relax before rolling out of bed. Adopt these 2 small, but blissful, changes to your morning routine, and you may be amazed at the impact on your attitude and approach to the day.
  • Focus on ONE new way to way to attract clients. Building a thriving practice often means mastering creative ways to attract new clients...READ MORE
How do I...?

"How do I change the banner on the Client Portal to look more like my website's banner image?"

Did you know that Argonaut provides the ability to customize your own Client Portal Banner?  To change the banner image in your Client Portal, the requirements are as follows: your banner must be less than 100K in size, must be JPG or GIF format, and should be as close to 970 pixels wide as possible.  There is no restriction on the height of the banner.  (For example, the provided default banner is 970 pixels wide by 70 pixels tall).  If you are able to host the image on your own website, simply email the URL to your banner, and we will display that banner at the top of your Argonaut Client Portal.  You don't have a website but still want to display a customized banner, or you aren't able to host it?  We will be happy to host your banner on our servers as a free service to you.  Simply email the customized banner to  All banners are subject to editorial approval, and must be in compliance with the specifications above.

Argonaut News
Transitioning to the CMS-1500 Version 02-12

As of April 1, 2014, Argonaut will be implementing the newest version of the CMS-1500 (version 02-12). During the transitional period between January 6, 2014 and March 31, mental health providers may continue using the current version of the form, version 08-05.

Converting to ICD-10 Diagnostic Codes

Beginning October 1, 2014, all providers must begin using the ICD-10 diagnostic code sets.  The transition to ICD-10 is required for everyone covered by the Health Insurance Portability Accountability Act (HIPAA).  Argonaut will be meeting this requirement by updating the diagnostic code list in the system.  Until October 1, providers may continue to use the current ICD-9 codes.

COMING SOON: New Therapist Directory

Later this year, Argonaut will be adding a new Therapist Directory as a free feature to our subscribers.  The Directory will be a marketing tool for therapists to list a practice profile, and thereby increase internet visibility to attract new clients.   Argonaut was founded on the premise of helping therapists improve private practice productivity to increase revenue.  Adding the Directory continues this tradition as Argonaut is the only psychotherapy-focused web-based practice management system to host an integrated directory.  Stay tuned to this exciting development as more information about the Directory will be available in the coming months.




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